Rebuilding history from WhatsApp
Reconstructing a child's clinical history from group chats, voice notes, and old PDFs — every time the case changes hands.
For Therapists & Supervisors
Less time documenting. More impact inside the session.
Therapatic OS restructures the therapist's entire workflow — structured sessions, live clinical data, and documentation that builds itself from the real work you already do.
The work is clinical. The systems are chaotic.
Every therapist knows this list. None of it is a soft skill problem. Every one of these is a system design problem.
Documentation at midnight
The session ended at 4. The notes get written at 11. The day never actually ends.
Manual mastery tracking
Spreadsheets, paper graphs, mental math at the end of the month. Mastery decisions made on a guess.
Disconnected BIPs
The behavior plan is in a PDF. The behavior data is in a tally sheet. The team is running three different versions.
Supervision that arrives too late
By the time IOA, fidelity, and BIP integrity are reviewed, the problem has been compounding for weeks.
Losing your professional history
You change organizations. The EHR keeps your sessions, your mastered goals, your supervision hours. You start over.
These are not therapist problems. They are system design problems.
Therapatic OS treats them that way.
A real control layer for the session itself — not a notes form afterward.
The session has structure: setup, programs run, behaviors observed, transitions, regulation supports, parent handover. Therapatic OS gives you a live activities feed inside every session so the clinical narrative is captured as it happens — not reconstructed at midnight.
1:1
Single-learner deep work — programs, goals, prompts, ABC capture.
Group
Multi-learner sessions with shared targets and per-learner tally.
Naturalistic
NET / classroom / home — capture by activity instead of by trial.
- Structure without rigidityRun sessions your way — but every meaningful event is captured, time-stamped, and tied back to a goal, program, or BIP.
- Stop forgetting what happenedThe activity feed becomes the narrative spine of the session. Documentation pulls from it. Supervision reviews it. You don't have to remember.
- Group sessions, individual dataRun a group session and still capture per-learner data. Each child's record updates from one shared session, automatically.
Capture trial-by-trial data the moment it happens — not three hours later.
The scattered tally sheets, the photos of paper data, the notebook you transcribe at midnight — they go away. Therapatic OS gives you a structured in-session capture surface designed for the way trials, prompts, and ABC events actually happen.
- Trial-by-trial in one tapIndependent / prompted / no-response captured with a single touch. Prompt level, latency, and trial number are recorded in structure — never as a free-text guess.
- ABC events in the momentBehavior happens, you log antecedent → behavior → consequence in seconds. The data feeds the BIP layer instantly — not a separate spreadsheet.
- Less midnight reconstructionThe session ends and your data is already structured, time-stamped, and ready to review. No transcribing from a paper sheet at 11 PM.
- Cleaner reports laterBecause the data is structured, reports, mastery decisions, and progress summaries pull straight from real session events — not from your memory.
Behavior intervention as a connected workflow — not a PDF in a folder.
Function-based behavior plans live where the behavior is recorded. ABC events feed the BIP. The BIP feeds the strategy. The strategy feeds the next session. No more PDFs, no more disconnected spreadsheets, no more guessing whether the team is even running the same plan.
- Plan + data + integrity in one viewThe BIP, the strategy, the live behavior count, and the team's plan-fidelity score live together — not in three different systems.
- Supervisor-approved before activeBIPs and BIP changes route through the supervisor queue. The team only ever runs an approved plan.
- Reports write themselvesBIP progress reports pull straight from logged ABC events, integrity checks, and approved strategies. Review, sign, send.
See what's mastered, what's moving, and what needs your attention — automatically.
Mastery shouldn't be a guess at the end of the month. With structured data feeding directly into goal logic, Therapatic OS shows you progression in real time — so you stop tracking goals manually and start making clinical decisions on them.
Active · 12
Mand: "help" · Tact: 3D objects · Receptive: body parts
Progressing · 5
Mand: "more" — 80% · Imitation: fine motor — 70%
Mastered · 23
Mand: "all done" · Tact: common objects
Pending review · 2
BIP step 3 — needs supervisor sign-off
- Mastery decisions, automatedMastery criteria (e.g. 80% across 3 sessions, 2 therapists) live inside the goal. The system flags candidates for mastery — you confirm or override clinically.
- No more manual progress mathTrend lines, mastery probability, and stagnation alerts come from the data — not from a spreadsheet you maintain on weekends.
- Generate reports in minutesProgress reports pull directly from goal data, mastered milestones, and approved programs in the system. Edit, approve, send.
Documentation becomes a side effect of doing therapy correctly.
While you close out the session, the system is already drafting. Notes pull from the trials you ran. Reports pull from goal data. Parent summaries pull from the events that actually happened. You review, adjust, approve.
Session notes
Drafted from 22 trials
BIP progress entry
Drafted from 1 ABC event + integrity check
Goal progress summary
Drafted from mastery candidates
Parent-safe summary
Drafted by Hieka, awaiting your review
- You stay in clinical modeNo context switch from clinician to scribe. The structure is there because the session was structured.
- Supervisors review, not chaseWhat needs review surfaces in a queue. No more end-of-quarter sprints to reconstruct fidelity and IOA.
- Parents get clarity, fasterParent-safe summaries are drafted from real session events — supervisor-reviewed before release.
Your work history travels with you. Not with the EHR.
When you change organizations, the EHR shouldn't take your professional identity with it. The Therapist Passport is your durable, portable, professional record — sessions delivered, goals mastered under your care, supervision hours, contribution history. It stays with you.
- 1,247Sessions delivered
- 89Goals mastered
- 210Supervised hours
- 2023 — 2024Center AFirst role
Early career — joined as RBT. Passport begins logging sessions, mastered goals, and supervisor sign-offs.
- 2024 — 2025School + Center ACross-org caseload
Cross-organization caseload. Same passport — both organizations contribute to your record under appropriate consent.
- 2025 — todayCenter BNew organization
Moved organizations. New team, same record. Your sessions, mastered goals, and contribution history travel with you, intact.
Your record is governed: organizations contribute to it under their own consent and access policies. Your professional identity is not theirs to delete.
If it gives you back even one hour every week — it already paid for itself.
Most clinical tools sell features. This is the simpler math: how many hours of your life come back when documentation, mastery tracking, and history reconstruction stop happening at midnight.
Hours you lose every week, today
- Reconstructing session notes from memory — 5h
- Tracking mastery in spreadsheets — 2h
- Hunting context through WhatsApp & PDFs — 3h
- End-of-month report scrambles — 4h
Hours you get back, with Therapatic OS
- Session notes auto-drafted from real trials — −4h
- Mastery automated, surfaced not chased — −2h
- Inherited Student Passport instead of WhatsApp — −2h
- Reports pull from the data you already captured — −3h
$13/month. Roughly the cost of one coffee a week. The math is not subtle.
From holding the day in your head, to running the day from one system.
Before Therapatic OSRebuilding the session at 11 PM from a tally sheet
With Therapatic OSNotes drafted automatically from real trial-by-trial data
Before Therapatic OSHunting Layla's history across WhatsApp and emails
With Therapatic OSInheriting the Student Passport — assessments, goals, BIP, all clean
Before Therapatic OSTracking mastery in a personal spreadsheet
With Therapatic OSMastery candidates surfaced automatically — you confirm clinically
Before Therapatic OSBIP printed in a folder; behavior in a notebook
With Therapatic OSBIP, behavior data, and team integrity score in one connected view
Before Therapatic OSSupervision = a quarterly scramble
With Therapatic OSSupervision review queues are continuous, not reactive
Before Therapatic OSLosing your work history with every organization
With Therapatic OSTherapist Passport — your record, portable for life
Work with more clarity
Cleaner sessions. Less documentation. A professional record that stays with you for life.
Therapatic OS is built for the way therapy actually works. Create your account and we'll walk you through the session workflow, the BIP layer, mastery automation, and what the Therapist Passport looks like across organizations.